Effective Date: June 21, 2001
Revised: August 13, 2014
Responsibility: Superintendent of Support Services
Appendix A: Identification of Students For School-Related Activities Consent Form
Appendix B: Background Information Sheet for the Identification of Students
1.0 Rationale
The Near North District School Board recognizes, celebrates and promotes the achievements and activities of its students. At the school and Board levels, recognition is given in many ways such as through announcements, honour rolls, displays, items in newsletters, awards assemblies, graduation lists, printed programs, yearbooks, board and school websites, social media and other means. In addition, the media provides coverage of school-related events throughout the school year. In many cases, the publication of students’ names and/or pictures or videos, on the radio or in electronic form would not pose potential problems; however, some children could be at risk if their names or images were published.
2.0 School Action
On an annual basis, schools will request information from parents early in the school year or when children register at that school. This information will be collected on the Board’s prescribed form (Appendix A) and a list of ways in which the Near North District School Board and its schools display or publish school-related information about our students will be provided to parents (Appendix B). Adult students eighteen years of age or older may complete their own forms. The information collected on the form will remain valid for the school year in which it is collected. The form will be retained in the student’s OSR (Ontario Student Record folder) for one year, at which time it will be destroyed in a confidential and secure manner. Parents can contact the school at any time to withdraw their consent and/or make changes to the consent form.
